Annual: Jan 23


January 23, 2007
Seminole County West Branch Library

The annual general meeting of the Wekiva Golf Villas Homeowners’ Association took place on January 23, 2007, at the West Branch of the Seminole County Library, 245 N. Hunt Club Boulevard, Longwood, Florida.

John Ewseychik, president of the association, called the meeting to order at 7:35 p.m. and introduced Paul Wean, attorney for the association. The combination of owners present and proxies received was 20, and a quorum was declared.

The first order of business was election of the board of directors for the year 2007. J.  Ewseychik announced that on January 6, 2006, the board unanimously voted to amend the articles of incorporation to expand the board from 3 directors to 5. Moreover, the terms have been increased to 3 years for 2 board members, 2 years for 2 board members, and 1 year for 1 board member, based on the highest to lowest number of votes per candidate.

Judy Simms, chair of the nominating committee, stated there were 6 candidates for the board: Bob Bender, Jerome Bocquet, John Carter, Greg Clifford, John Ewseychik, and Alan Misek. Request was made for nominations from the floor. There were none.

Judy Simms and Paul Wean counted the ballots and proxies and announced that 3 candidates: John Carter, Greg Clifford, and John Ewseychik tied with the most votes. Jerome Bocquet had the second most votes, followed by Alan Misek. Because of the 3-way tie for most votes, John Ewseychik volunteered to accept a 2-year term instead of 3. Thus, the new board of directors for the association for 2007 is as follows:

John Carter, 3-year term
Greg Clifford, 3-year term
John Ewseychik, 2-year term
Jerome Bocquet, 2-year-term
Alan Misek, 1-year term

Following the election, J. Ewseychik read the minutes of the ad hoc meeting of the membership, held on January 31, 2006, for the purpose of discussing the rumored sale of the pool, including the legal and financial implications involved with selling the pool. Motion to approve the minutes was seconded and passed.

J. Ewseychik then read the minutes of the previous annual general meeting of the association held on March 1, 2006. Motion to approve the minutes was seconded and passed.

In old business, board president John Ewseychik reviewed highlights for the year 2006, including the following:

Efforts were made to communicate effectively with the members by including minutes with the quarterly statements.

Decision was made to continue owner management of the association in view of its cost effectiveness versus the additional expense of hiring a management company. Analysis of vendors was done and savings achieved by streamlining. The board was expanded from 3 to 5 members to enhance community involvement and better comply with legal guidelines for homeowner associations. Membership of the association grew with 2 additional members. The goal is to eventually have 100% membership of all Wekiva Golf Villas homeowners in the association.

Property insurance was reviewed, including increased premium, replacement value coverage, and level of service provided by the insurance agent. Need was identified for a third-party, professional analysis to establish a basis for calculating the budget reserve. A consultant has proposed doing the study for a fee of $1350. Attorney Paul Wean stated that an appraisal should be performed every 3 to 5 years so as not to over-insure or under-insure the pool property. Attorney Wean stated that he can provide the names of several consultants who are qualified to perform such a study.  Greg Clifford stated that he, too, can provide the name of an appraiser for the board’s consideration. A short-term certificate of deposit bearing 5% interest was purchased with association reserve funds.

In other old business, John Carter, treasurer, reported that there were no unexpected expenditures in 2006 and no dues are outstanding.  Income from dues plus interest from the bank CD exceeded expenses by approximately $1000, which was added to the reserves.  At year end there is a total of $23,000 in reserves. (Detailed 2006 report attached)

J. Carter further reported that a budget for 2007 has been prepared based on expenses for 2006, plus an assumed inflation of 5%, plus a “wild guess” increase in insurance of 25% resulting from a revised valuation.  Income from four quarters, plus interest, is projected to exceed expenses, excluding capital improvements, by $1700, which would result in reserves of $24,850 at year end. (Detailed 2007 budget attached.)

There was no further old business.

In new business, J. Ewseychik stated that in 2007 the board will be considering improvements to the pool, including, but not limited to, the following:

Heating the pool
Re-strapping the pool furniture
Updating the landscaping
Paving the parking lot
Adding a spa
Adding an exercise room

A committee will be formed to evaluate these improvements.  Rebecca Viola, homeowner, volunteered to serve on the committee. Board members, John Carter, Greg Clifford, and John Ewseychik, will also serve on the committee.

There being no further business, the meeting was adjourned at 8:10 p.m.