Board: Feb 16


February 16, 2009

A board meeting of the Wekiva Golf Villas Homeowners’ Association took place on February 16, 2009, at the WGVHA pool on Albrighton, Longwood, Florida.

Greg Clifford, secretary of the association, called the meeting to order at 7:10 p.m.  Also in attendance were John Carter, Steve Tretter, Elaine Curran, and Andy Williams.The purpose of the meeting is to assign organizational positions and duties of board members.  Other business will include broad discussion to brief the new members on the current state of affairs of the association.

Greg Clifford reads Article VIII, Section 8 of the By-Laws outlining the duties of the officers of the board.  Discussion is held as to what functions must be performed by the board to keep the association and pool operational.  Members offer description of capabilities and desires as to which responsibilities each could hold.

John Carter moves that Greg Clifford shall be appointed president.  Elaine Curran seconds the motion, which is then approved unanimously.  Greg Clifford moves that Steve Tretter shall be appointed vice-president.  John Carter seconds the motion, which is then approved unanimously.  Greg Clifford moves that Andy Williams shall be appointed secretary.  Steve Tretter seconds the motion, which is then approved unanimously.  Greg Clifford moves that Elaine Curran shall be appointed treasurer.  John Carter seconds the motion, which is then approved unanimously.  John Carter will fill the fifth position as an untitled director on the board.

John Carter demonstrates the website.

There are still several homeowners whose dues for 09Q1 are yet outstanding.  Steve Tretter and Greg Clifford will personally make a last appeal to those homeowners in an attempt to avoid referring collection to the attorney – and to avoid the steep attorney’s fees.

John Carter reads a letter from the Wekiva Hunt Club Homeowners Association regarding Covenant compliance, specifically the illegal garage conversion at 110 West York Ct.

John Carter reports the attorney has filed with the county those documents related to the preservation of the WGVHA covenants, officially:  NOTICE OF PRESERVATION OF“DECLARATION OF COVENANTS, CONDITIONS AND RESTRICTIONS FOR WEKIVA GOLF VILLAS” RECORDED IN O.R. BOOK 1353 PAGE 1023, PUBLIC RECORDS OF SEMINOLE COUNTY, FLORIDA.  The executed documents are available on our website as well.

There is a discussion of legal fees and the fact that with the paperwork involved in foreclosures, our legal fees have increased.  As an example the association was charged $90.00 by the attorneys simply to respond to an email regarding next steps for WGVHA to take in attempting to recover dues outstanding due to a bankruptcy filing.  The board will limit our contact with the attorneys to an absolute minimum to keep these costs down.

The board received a letter from Tower Insurance regarding pool safety compliance in regards to “suction entrapment”.  Steve Tretter received a quote of $300 from Barry Winn to replace the filter intake cover with a compliant domed cover.  Steve will request additional quotes.

John Carter reviews income and outlay, with the association’s costs just outpacing our income.  The board will be requesting outside quotes on pool service and landscaping / irrigation / pest control to see if we can reduce expenditures.

John Carter opens discussion on expansion of useful area of the pool by repositioning the iron fence which runs along the pavilion by 90 degrees.  As such the shaded natural space behind the pavilion would be accessible from the pool patio.  Steve Tretter agrees to take over as liaison with Dobson’s (landscaping vendor) and will discuss with them, as well as request quotes from other fencing companies.

Greg Clifford suggests that in addition to looking for cost cutting measures, the association may want to consider expanding membership to outside of our three streets.  We would first have to see if this is even allowed in our by-laws.  If so, perhaps membership could be allowed for approximately fifty families from the surrounding nearby streets.  This could expand our revenue base and allow for such improvements as heating the pool, re-decking with pavers, installing ceiling fans in the pavilion, and re-strapping chairs.  Board members will ponder to come up with pros and cons for the next meeting.  John Carter notes that members should be aware that this is just the “floating of an idea” and does not represent any board decision at this time.  Further a change of this type would require a change to the Articles of Incorporation and not just the By-Laws, thus requiring a 2/3 vote of all members if it became a board recommendation.

There is further discussion regarding vendor responsibilities.  It is also pointed out that the 09Q2 billing must be mailed out soon – on March 1, 2009.  Elaine and John agree to meet in transition of the treasurer’s duties.  Greg and Andy will get together in transition of the secretary’s duties.

John Carter moves to adjourn the meeting; Elaine seconds.  The meeting is adjourned at 8:28 pm.

Respectfully submitted,
Greg Clifford President