BOARD MEETING MINUTES
WEKIVA GOLF VILLAS HOMEOWNERS’ ASSOCIATION
NOVEMBER 15, 2016
A board meeting of the Wekiva Golf Villas Homeowners’ Association was held on November 15, 2016 at the Wekiva Golf Villas Community Pool in Longwood, Florida.John Ewseychik called the meeting to order at 7:00 p.m. Also present at the meeting were Patrice Burke, Steve Tretter, Adam Kwater, Elaine Curran, and Rebecca Warwick.
Agenda for the evening was to finalize and adopt budget for 2017 and address any other matters as necessary and pending before the board.
Patrice reviews proposed budget to include capital improvements of $300 for exterior lighting, and $6,500 for obtaining land survey and construct new picnic area behind pavilion.
Insurance policy requirements necessitate increasing coverage to include funds on hand, including bank account and CDs, thus increasing coverage from $25,000 to $50,000 effective 1/1/17.
Discussion concerning the statutory requirements for homeowners associations, including online registration and a written acknowledgement to be signed by board members. John will contact our counsel to request information concerning where board may be deficient and not in compliance with Florida Statutes.
Further discussion concerning lawn maintenance and Steve notes that Chris Ross is interested in taking the lawn contract, but would need to get insurance. Rebecca and Patrice note additional options. John requests that contact info be provided to him and he will put it out to bids.
Patrice did further research during 2016 concerning fees charged to title company / new homeowners by other associations for completing estoppels and transfer fees. Customary for seller to pay estoppel fee and buyer to pay transfer fee. All board members provide input as to what they feel is fair and a compromise is reached at $150 total for estoppel and transfer fees. Rebecca moves that the board adopt policy to collect $100 in fees for estoppel and $50 in fees for transfer fees. John seconds; motion carries unanimously.
Discussion concerning raise in annual dues. Last dues increase was a $5 increase in 2009. Bylaws permit 5% increase per year, which would be $5.50 per quarter based on a 5% increase on $110.00 per quarter. This would not meet the annual cost for outsourcing the bookkeeping, but Patrice confirms we are putting $5,200 into reserves at end of 2016 bookkeeping year. Rebecca suggest an approximate 4.5% increase, rounding down to $115.00 per quarter and approaching the association with the idea that board could increase by 5% but chose to limit increase to only 4.5%. Rebecca moves to increase the 2017 from $110 per quarter to $115 per quarter. Patrice seconds. Unanimous vote of board members; motion carries.
Adam discusses the time and cost associated with the capital improvements of running electrical, installing commercial fans in pavilion, etc. John proposes to have a plan in place by February to present to residents, and gets Adam’s commitment to have fans installed by that time.
John expresses reason for survey at this time in planning fencing move and other proposed improvements for 2017 is in looking to the future for paving parking lot, addressing curbing issues.
Capital improvements will be increased from $6,800 to $7,000.
Steve moves for an approval of the budget with revisions noted above. Adam seconds. All members in favor; motion carries with revisions. Patrice will revise and email to Rebecca for distribution.
There are no other new or pending matters.
Patrice moves to adjourn; Adam seconds. Meeting adjourned 8:09 p.m.