Annual: Jan 24


January 24, 2017

Meeting called to order 7:00 p.m. by John Ewseychik.

Confirmed that 12 proxies have been received prior to tonight’s meeting.   5 additional voting homeowners were present in person. 12 homeowners required; quorum is established.

Introduction of current board members.  John Ewseychik, president; Steve Tretter, vice president (not in attendance); Rebecca Warwick, secretary; Patrice Burke, treasurer; and Adam Kwater, Board Position at Large.

John seeks volunteers to serve as committee to confirm votes for new incoming board members.  John Carter agrees to serve as committee members.

The unapproved minutes of the 2016 meeting are read into the record.  John calls for approval of annual meeting minutes of 2016.  Patrice  moves to approve; Adam seconds.  Discussion sought; no discussion.  All members in favor.  Minutes approved.

President’s report presented by John:

John has had further communication with Wekiva Hunt Club Association concerning the master HOA’s contention that WGVHA needs to maintain the outer wall.  John took the position that Wekiva Hunt Club maintains the brick walls around other neighborhoods and we are no different.  The master HOA take position that our neighborhood is not a part of those neighborhoods required by the master HOA to maintain.  They stand firm.  So as it stands now, residents along wall remain responsible for maintenance of that portion along their property line.

Discussion concerning increase in dues for 2017.  Looking ahead, pool restrooms roof is approximately 30 year old.  Marcite is approximately 20 years old.  Decking is going to need to be replaced.  Also looking ahead to use of a management company to take over the oversight of the treasurer duties.  In two years, we will have funds earmarked to be able to do that.

Treasurer’s Report:

Patrice presented the treasurer’s report and is fully set forth in the Treasurer’s Report for 2016 as set forth on the website at  Notes no vandalism costs or legal fees expended in 2016.  Also had no officers E&O dues last year given term of policy.  No foreclosures or late payments as conclusion of 2016.

Board Members at Large:

Adam notes lighting needs to be in the works.  Will meet up with Steve to discuss.  Need to get conduit buried and up the wall and install a fan.  Adam expects to be complete by end of February.

John  makes a motion to accept treasurer’s report.  Adam seconds the motion.  All in attendance in favor of accepting treasurer’s report.  Motion carries.

Election of board members.  John Ewseychik and Steve Tretter have placed name in for nomination of the two open board positions.  The floor was opened for additional nominations for attendees to nominate themselves from the floor for open board positions.  Nobody announced intention.  Nominations were closed.

Rebecca moves to accept the slate as proposed; Patrice seconds.  No objections; motion carries.

Proxy votes and in-person ballots are tallied and John Ewseychik and Steve Tretter and nominated to the 2017 Board of Directors.

John opens the floor for any other issues or agenda:

Wendy Kief suggests on the quarterly dues notice to include language that anything paid after 30 days will be subject to legal fees.  She believes this will draw attention and encourage prompter payments.

Surveyor is in the works.

Bids in the works for lawn care.

John moves to adjourn meeting; Rebecca seconds.  Meeting is adjourned at 7:24 p.m.