Board: Nov 16

BOARD MEETING MINUTES
WEKIVA GOLF VILLAS HOMEOWNERS ASSOCIATION
November 16, 2006

The board of directors of the Wekiva Golf Villas Homeowners Association met pool side on November 16, 2006.  Attending were directors John Ewseychik, president; Jerome Bocquet, vice president; and John Carter, secretary-treasurer.  Homeowners Leslie Tucker and Rob Douglas attended, Nancy & Dan Kon joined later.

J. Ewseychik called the meeting to order at 7:05 p.m.

J. Carter made a motion to accept the minutes of board meetings held April 1 and June 5, as presented. J.Bocquet seconded the motion that carried.

J. Ewseychik reported that at the June 5 meeting an effort to change the by-laws to increase the board from 3 to 5 members failed due to only 12 owners present or voting by proxy (note—75%, or 31, owners are required to change the by-laws). This motion will be reintroduced at the next AGM. He also said vendor contracts have been reviewed to increase efficiencies. J.Ewseychik proposed hiring a professional firm to advise what reserve funds are appropriate for an association of our size. Fees will be capped at $500. J.Carter seconded the motion which carried.

Studies into hiring a management company to handle the Association administration showed it was not cost effective. A separate effort by the Hunt Club Association to include WGVHA with other sub-divisions in this community to share management services was similarly found not to be cost effective for WGVHA.

Two owners were added to the Association, bringing the total to 43 properties. 13 other properties in this sub-division are not part of the Association and do not have access to the pool and facilities.

J. Carter said past due reminders and follow-up certified letters had been sent to two owners who are late with 3rd quarter payments. The board approved taking legal action against delinquent payees who are more than two quarters late. J.Carter proposed a 5% discount to owners willing to pay yearly dues in full. J.Bocquet seconded and the motion carried. The board discussed and approved a 30 day grace period from the commencement of services (the Due Date) before late fees apply. J.Carter said reserve funds have been moved from low yield checking accounts into tiered Certificates of Deposit yielding approximately 5% p.a.

A date for the 2007 AGM will be advised shortly, tentatively scheduled for late January. This will bring the AGM back on schedule after prior years of ad hoc meetings.

The meeting adjourned at approximately 8:30 p.m.